As there was no requisite quorum, the meeting waited for half an hour and then proceeded under Paragraph 3 (2) of the Third Schedule of the Land Titles (Strata) Act Chapter 158.   

2.1       The House was given a booklet and presentation by the Marketing Agent, M/s Gates B Properties on the en-bloc sale of the estate. The Marketing Agent briefed the House on the development site report and the Architect, Regional Team’s schematic plan for Landed Housing or Cluster Housing.

2.2       The House resolved to appoint a Sales Committee to look into the various options and possibility of the enbloc sale. The following owners were appointed to form the Sales Committee:

4.1       The House vetted the audited accounts for the year ending 31 December 2002 and was informed of the deficit of $2,951/- accumulated for the year 2002.

As there were no queries, the audited accounts were adopted as proposed by Mr  Jeffrey Hing (52A) and seconded by Mr John Michael Kelly (62B).

4.2       It was resolved to re-appoint the auditor, M/s Rama & Co for the ensuing year based on the same audit fee of $750/- as proposed by Mr Silva Markose Cajetan (46B) and seconded by Ms Tan Seok Poh (52C).

It was resolved that:

5.1       the contributions to the Management Fund be remained at $70.00 per share value per month as proposed by Mr Edred Loh (58) and seconded by Mr A Mushahudin (38C).

5.2            the contributions to the Sinking Fund be remained at $20.00 per share value per                                     month as proposed by Mr Edred Loh (58) and seconded by Mr A Mushahudin                              (38C).

5.3       all contributions to the Management Fund and Sinking Fund shall be due and made payable quarterly in advance on the first day of the respective months: January, April, July and October as proposed by Ms Tan Seok Poh (52C) and seconded by Mr Prem Kumar (54B).

5.4       the same shall be paid within 30 days from the due date of each quarter and that an interest at the rate of 18% per annum shall be imposed on all late payments as proposed by Ms Tan Seok Poh (52C) and seconded by Mr Prem Kumar (54B).

5.5       all expenses including the administrative charges and legal fees incurred for the recovery of the outstanding Management Fund, Sinking Fund and all other approved contributions shall be paid for by the defaulters as proposed by Ms Tan Seok Poh (52C) and seconded by Mr Prem Kumar (54B).

5.6       all legal fees including those on a client and solicitor basis, disbursements and incidental costs incurred in enforcing any of the by-laws and other legislation within the ambit of the Land Titles (Strata) Act shall be borne by the subsidiary proprietors in default on a full indemnity basis as proposed by Ms Tan Seok Poh (52C) and seconded by Mr Prem Kumar (54B).

6.1       It was resolved that the number of Council Members be 9 (nine) and the following subsidiary proprietors be elected to sit as Council Members for the ensuing year.

6.2       It was resolved that the Council be empowered to perform the Management Corporation’s duties and exercise all the powers without any restrictions within the ambit of the Land Title (Strata) Act including convening any extra-ordinary general meeting/meetings.

It was also resolved that the Council be empowered to spend $5,000/- at any time on any one item and the Council was also authorised to spend a sum not exceeding a total of $20,000/- for contingency repairs for the next financial year.

It was resolved as proposed by Mr Yong Fah Nam (967B) and seconded by Mr Prem Kumar (54B) that the present sum insured for Fire - $27 million, Public Liability -      $1.5 million and Errors and Omissions - $1 million be renewed and the incoming Council be delegated to review the sum insured and premium with the insurance broker upon expiry.

The House was informed that the MC had served a letter to the main contractor on the defects to the repair and maintenance works and had not received any reply from them after the deadline given. However, the contractor had sought a lawyer to recover their outstanding payment which the MC had referred to its lawyer to reply them.

The House was briefed on the number of units affected by the infestation of subterranean termites and the proposal by the pest control contractor, M/s PestMasters to inspect all the internal units at no cost for any infestation of subterranean termites. This proposal is a form of measure to control and minimise termites infestation within the estate.

The House was informed that the MC would fix a date and time with the pest control contractor and all owners will be informed of the appointment in due course.

With no other business to discuss, the meeting ended at 5.10 pm.